Guidelines for Applicants

Steps towards an application

Step 1: Make sure you meet the eligibility criteria – otherwise you cannot apply

Students:

To be eligible, Indian undergraduate and master students as well as doctoral and post-doctoral candidates:

  • Must be a national of India.
  • Must not have resided nor have carried out their main activity (studies, work, etc.) for more than a total of 12 months over the last five years in a European country at the time of submitting their application to the partnership.
  • For target group 1 (TG 1): students need to be registered at one of the Indian Higher Education Institutions within the partnership (main partners) at the time of submitting their application;
  • For target group 2 (TG 2): students need either to be registered in a Higher Education Institution (not included in the partnership) in India or to have obtained a university degree or equivalent by an Higher Education Institution in India. They will need to justify how this study period abroad will benefit them (and their direct socio-economic environment) and include letters of support in their individual application;
  • For target group 3 (TG 3): students need to be nationals of India and be part of the vulnerable target groups.
  • Undergraduate students must have successfully completed at least one year of studies in their home institution;
  • You will need to upload an internationally recognised English language certificate, otherwise your file will not make it through the validation phase.
    Important!
    Students who apply for a six month undergraduate or master scholarship and staff are exempted from this for the application. We expect them of course to be proficient in English. After selection a language certificate may still be required because every host university has its own language and admission criteria.

Academic and Administrative Staff: 

In order to be eligible, academic and administrative staff hereafter referred to as "staff":

  • Must be an Indian national;
  • For Target Group 1: Indian staff must work in or be associated to one of the Indian Higher Education Institutions participating in the partnership.
  • For Target Group 2: Indian staff must work in or be associated to a Higher Education Institution (other than the main partner institutions) of India.
  • The mobility assignments must be based on partnership agreements between the members of the partnership;
  • The home and host universities and the individual staff must agree on the programme of lectures to be delivered by the visiting staff, on the research activities or on the type of training to be followed.

The mobility of staff should contribute to strengthen international co-operation capacity of higher education institutions in India, with the production of new teaching material, as well as their management capacity. It should aim to consolidate and extend links between departments and faculties and to prepare for future cooperation projects between the universities. The staff mobility is also expected to lead to progresses in the application of ECTS or other systems for recognition of studies in the partner institution.

Attention: candidates cannot benefit from a second scholarship for the same type of mobility (BA, MA, PhD, postdoc, staff) under another project under the Erasmus Mundus Action 2. Furthermore, candidates cannot benefit from more than one mobility activity within the same project.

Step 2: Determine to which Target Group you belong

There are three target groups for individual mobility flows and five different types of individual mobility for students and staff.

Applicants should check their status at the time of application.

Target Group Target Beneficiaries Types of Mobility
Target Group 1 Students, and staff registered (at the time of application) in one of the Higher Education Institutions that is a member of the partnership (main partners). undergraduate,masters,doctorate,post-doctorate,staff exchanges
Target Group 2 Nationals of India who are registered/work in a higher education institution of India, or who have obtained a university degree or equivalent by any institution in India.This includes the possibility of providing mobility opportunities to Indian nationals working in public administration, public and private enterprises and non-profit organisations.If you have graduated from a partner university at the time of application (you have finished your studies there), you are a Target Group 2 student, because you are no longer a student at our partner university. masters,doctorate,post-doctoratestaff
Target Group 3 Nationals India who are in particularly vulnerable situations, for social and political reasons. For example:1) having a refugee status or asylum beneficiaries (international or according to the national legislation of one of the European recipient countries) or2) it can be proved that they have been the object of unjustified expulsion from university on racial, ethnic, religious, political, gender or sexual inclination or3) they belong to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons) undergraduate,masters,doctorate,post-doctorate

Attention: Please consider the difference between disadvantaged groups and vulnerable groups. The former refers to cross-cutting issues: equal opportunities, disabled candidates, economically disadvantaged candidates. These cross-cutting issues will be taken into consideration during the selection of candidates for all three Target Groups. The vulnerable groups as listed here above are exclusively for the selection of Target Group 3.

If any of the cross-cutting issues are of relevance to an applicant, the applicant should elaborate this in the motivation letter as well as in the application form, so it can be included in the selection procedure. Applicants should document their situation with relevant proof.

Step 3: Determine your type of mobility and field of study

Take into account when the mobility starts: this is usually a few months after the deadline. It is published on the website for every call. It is important that you know which level you will have at that time. If you are in your last year Bachelor or Master this can be a tricky issue if you apply for the next level, because the scholarship can only be awarded after the succesful completion of your degree. So think carefully about the period during which you will be abroad and at what level of study you will then be.

All fields of study open for Indians, are open for this project. You will have to choose your field of study from a drop-down list in the application form. When planning your mobility to a certain host university, make sure they offer your field of study!

Step 4: Determine if you are an exchange or degree applicant

You are an exchange student if you are officially registered in a university or other institution for higher education in India, but you will – with the scholarship - temporarily live in a foreign country and attend courses or be involved in other academic activities. The exchange period lasts minimum 1 semester (minimum 30 ECTS) and maximum 1 academic year (minimum 60 ECTS). As an exchange student you do NOT get a diploma from the host university. However, all academic results will be sent to your home university. You will pay tuition fee at your home university, not at the host university.  Exchange students need the approval of their home and host university:  at the time of the mobility you need to present a learning agreement signed by both universities, which is a guarantee for academic recognition of those courses afterwards.

When you are a degree student, you register at the university abroad and you are no longer a student from the university at home. You pay tuition fee at the host university (this is covered by the Erasmus Mundus project if you are registered for minimum 10 months) and you will obtain a diploma from the European university. Students applying to a foreign university will need to comply with the local admission requirements.

  • Bachelor scholarships are only offered for a limited period, and therefore bachelor applicants will always be exchange students.
  • Master and PhD applicants can choose between exchange or degree.
  • Post-doctoral and staff applicants are always considered as exchange, as there is no degree involved in this mobility.

People still in the process of graduating on bachelor level, can also apply for a master course: they should mention this in their application form and upload the necessary information about previous degree and transcript of records (if available) so far. If selected, they will have to present their bachelor degree before they can enrol at the host university. The same holds for students still in the process of finishing their master degree in India:  they can also apply for a PhD, but will have to present their master degree before they can enrol at the host university.

  • Bear in mind that all full degree seeking students, i.e. those who intend to obtain a diploma at the host university of their choice, will have to apply both online in this website for a scholarship, and then - if they are selected - also follow the standard individual application procedure at their host university.  

Step 5: Inform yourself about the host university and the academic offer

Please check the website for information about the partner universities and check if they have an interesting offer in your field of study.  Applicants have to present a clear plan in their application (see below). Each partner can also define specific criteria according to their internal rules, such as language requirements. Therefore applicants should carefully check all the information available. If you have further questions with regard to the academic offer or other requirements, please contact the contact person indicated on the website of the host university.

  • Bear in mind that certain universities might be more popular than other universities and so the competition for some universities will be fiercer.  
  • Fill in a second choice university to increase your chances of getting a scholarship.
  • If you don't find a suitable solution in our partnership, you can try one of the other Erasmus Mundus partnerships in India.

Step 6: Make sure you have the necessary support at home and abroad

Exchange applicants should be aware that they have to be fully supported by their home institution to carry out their mobility period abroad, as recognition of credits is an integral part of this project. A signed recommendation letter (preferably in PDF), written in English* by an academic staff member directly involved with the course or research programme you are currently attending at your home institution (*a non-English original, accompanied by a translation into English, is also valid). Applications from Target Group 1 will also be validated (technical screening) by the home universities.

If you are in need of a promotor or supervisor at the host university, please contact the international relations officer. They will be able to help you get in contact with the correct person.