Applications

Online application

Tip: Before you start: contact the International Relations Office of your home university. Remember that the online application forms of all Target Group 1 students will be screened and validated by the International Relations Office (IRO) of their university.  

Activating your application form

The applications are done online. Applicants have to carefully follow the steps above to determine their exact status and choose the right application form. The application forms are renewed every call so applicants who have applied before have to create a new account.

On the project website, you will first have to answer five questions. By doing so, you will automatically be directed to the right application form. After clicking on the dedicated link, you will proceed to the appropriate account set-up page. Once you have created an account you will receive an email with a link to your application form. There's no need to complete all fields, nor to upload all documents in one go: you will be able to save your data and continue later on. After completion of all required fields, a button will appear allowing you to formally submit the application. If the button does not appear it means that you forgot a required field. Please check carefully.  Only when you have pushed the submit button, your application is submitted. You can find information whether you filled out all required fields on the top of the form. Once the file is submitted, you cannot change it anymore.

If you have submitted your application, you will receive an automatic email to the address indicated in your file. This email will have your application as PDF attached, and it will mention your registration number. Please save this email.

Application forms have to be written in English and have to be submitted online before the deadline announced on the website. Incomplete applications, unreadable, blank or unsigned documents shall not be considered eligible. Applications sent by email, post or fax will not be accepted.

Supporting documents

When applying online for a Svaagata.eu scholarship, you will be asked for the documents mentioned here below. Make sure there is an English translation provided so your file can be assessed.

These documents should be scanned and then uploaded, preferably as a PDF file. Please note that if you want to upload multiple documents in 1 field, you will need to make a zip-file. Important! RAR-files cannot always be opened, so please use zip-files.

Keep the originals of the scans/copies at the ready, so you can produce these whenever they are required later on in the administrative procedure.

Be aware that the mentioned documents are those needed for the application to the Svaagata.eu consortium, but that further documents may be required for registration at the specific partner institution you will be spending your mobility period at, once you have been selected for a scholarship by the consortium.

Please note that no additional documents are accepted after the deadline, except for official language certificates (TOEFL, IELTS etc.) of which you can prove that you were registered before the application deadline. Language documents are accepted until 10 days after the deadline, after that it cannot be guaranteed that it will be taken into account in the selection procedure which starts then.

Templates of documents to upload in application

Compulsory documents in all the different sections of the application forms

Personal documents:

  • Photocopy of passport or other official identification proof
  • Photo
Language skills:
  • English language certificates (internationally recognized certificates)
  • Other language certificates if applicable
Academic record:
  • Scanned version of Academic Transcripts including final average grade (i.e. transcripts from the whole academic career). Undergraduate students must proof that they have successfully completed at least one year of studies at higher education level
  • Exchange Bachelor - Master:
Study Plan
Transcript of Records
Certificate of degree obtained (for degree students)
  • Degree Bachelor - Master:
Study Plan
Transcript of Records
Certificate of degree obtained (for degree students)
  • Exchange / Degree PhD:
Study / Research Plan duly signed
Transcript of Records
Certificate of degree obtained (for degree students)
  • Exchange Postdoctorate and Staff:
Research Plan or Activity plan

Recommendation and motivation:

  • At least one recommendation letter, preferably from academic staff members or other persons who have had an academic or work relation with the applicant.
  • Target Group 3: description and proof of their vulnerable situation.

For all

Write a good motivation letter with more information about why you want to study abroad, which study program you are planning to enroll in, why you chose certain host universities, how your home and host university will benefit from your mobility,…