FAQ

General information

What is the difference between an Erasmus Mundus Action 1 student and an Erasmus Mundus Action 2 student?
What is an exchange student and what is a degree student?
Is there any kind of degree offered at the end of the mobility period?
What is a consortium?
When must I spend my period abroad?
Are inter-European or inter-Third-countries mobilities allowed?
What courses can I take abroad?

Criteria students/staff

What is a target group and how many target groups are there?
How do I apply for target group 3?
Can I benefit from more than 1 mobility flow?
I am a Svāgata exchange student. Is there need for a bilateral agreement between my home and host university?
What are the language criteria to apply for this project?

Application

What do I fill in in the field "study level"?
I will get the results of my TOEFL/IELTS test after the deadline, can I still make changes to my file?
I don't have a passport. What do I have to do?
I want to upload the copies of my course record transcripts, but the transcripts are not in English. What should I do?
Do the certificate of language test, the copy of diploma supplement or the document explaining the grading system and the copy of the diploma need to be in English?

Selection

How will the selection be done?
When will the selection results for this call be available?

Selected students/staff

What facilities are offered once I am abroad?
How will I receive my grant?
What about insurance?
How can I obtain a visa?

Scholarship information

Do you charge tuition fees?  


Answers

General information

What is the difference between an Erasmus Mundus Action 1 student and an Erasmus Mundus Action 2 student?
When the 'Erasmus Mundus' programme was established by the European Commission in 2003, the programme evolved around specially selected international Master course programs of high quality, called the Erasmus Mundus Action 1. These Courses are offered by consortia each consisting of at least three universities situated in at least three different European countries. The 'Erasmus Mundus' programme only provides scholarships for students which get selected for attending these specific Erasmus Mundus Master Courses. On the other hand, The 'Erasmus Mundus Action 2' programme, which was established in 2006, focusses more on a wide-scale academic mobility between Europe and so-called third countries, and supports both exchange as degree-seeking students through scholarship funding.

 
What is an exchange student and what is a degree student?
An exchange student is a student (officially registered in a university or other institution for higher education) who temporarily lives in a foreign country and attends courses or is involved in other academic activities. The exchange period lasts for a minimum of 6 months and a maximum of 10 months (or max 2 years for a PhD student). The exchange student does NOT get a diploma from the host university. However, all academic results will be sent to his/her home university.
 
A degree student registers at the university abroad and is no longer a student from the university at home. He or she will obtain a diploma from the university abroad. Students applying to a foreign university will need to comply with the local admission requirements. The Svāgata project funds the tuition fees for these students. 
 
Is there any kind of degree offered at the end of the mobility period?
Exchange students go abroad for a period covering only a part of the curriculum required for a degree. Therefore they do not receive a diploma or degree but a  "transcript of records" specifying the marks obtained for each of the courses followed and a "certificate of attendance" from their host university. The transcript must be used by the home institution for recognising the study period abroad as part of the general curriculum required for obtaining the final degree.
In addition, a Diploma Supplement will be issued at the end of his/her studies identifying the courses followed and the marks obtained during the student's period abroad.
Degree students who successfully completed a whole study programme will receive a diploma.
 
What is a consortium?
A consortium is a partnership or a group of higher education institutions that intends to implement a project (in this case a mobility scheme) together. For the Svāgata project, you can click here to see the consortium. 
 
When must I spend my period abroad?
All grant holders in the Svāgata project will have to start their mobility so they have finished before the end of the programme, which is July 2015. People applying under Svāgata can start their mobility from September/October 2013 onwards, full doctorate (PhD) scholarships (36 months) must start in June/July 2013, in order to be able to stay for 3 full years  during the time the project is running. Postdoctoral researchers can start their mobility in accordance with their promoter and Staff. 
 
Are inter-European or inter-Third-countries mobilities allowed?
No, this is not allowed. In this programme Indian students/staff can only go to the EU universities.
 
What courses can I take abroad?
We invite you to visit the websites of the universities to consult the course catalogues. Pay attention to the language of instruction.
 
Criteria students/staff

What is a target group and how many target groups are there?
A target group is a group of students/staff having the same characteristics regarding the institution, country of origin and/or personal situation. There are 3 target groups:

Target group 1: Students and academic staff registered in one of the partner universities of the consortium at the moment of application. Undergraduate students must have successfully completed at least one year of studies in their home institution, when the mobility starts.

Target group 2: Students need either to be registered in a HEI (not included in the partnership) In India or having obtained a university degree or equivalent by an institution in India. This includes the possibility of providing mobility opportunities to people working in public administration, public and private enterprises. At the moment of the application they may not have spent more than one year in Europe.

Target group 3: Nationals of India who are in particularly vulnerable situations, for social and political reasons. For example:

1.     having a refugee status or asylum beneficiaries (international or according to the national legislation of one of the European recipient countries) or
2.     it can be proved that they have been the object of unjustified expulsion from university on racial, ethnic, religious, political, gender or sexual inclination or
3.     they belong to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons)

How do I apply for target group 3?
You apply for target group 1 or 2 (check here). Within both application forms you can indicate that you might be a candidate for target group 3. You will have to prove that with the necessary documents. The selection committee will assess whether this extra criterium applies to you. For all candidates academic merrit, language proficiency and motivation will be assessed first. Only if you qualify on those criteria, we will check whether you belong to target group 3.

Please consider the difference between disadvantaged groups and vulnerable groups. The former refers to cross-cutting issues: equal opportunities, disabled candidates, economically disadvantaged candidates. These cross-cutting issues will be taken into consideration during the selection of candidates for all three Target Groups.

Can I benefit from more than 1 mobility flow?
No, you can only benefit from 1 mobility flow in the same project or in the same level.

I am a Svāgata exchange student. Is there need for a bilateral agreement between my home and host university?
No, there is no need when your home institution is a member of the Svāgata consortium: the Svāgata Consortium Agreement replaces the bilateral agreement. The only exception is when you are an exchange student within Target Group 2, i.e. currently registered at a non-partner institution in India. In this case, ask the International Relations Office of your home institution to contact the Svāgata secretariat, so it can work out a bilateral agreement between your home institution and the Svāgata consortium.

What are the language criteria to apply for this project?
An applicant in the Svāgata.eu project must have a sufficient knowledge of the English language and/or the language in which courses are taught.
It is imperative for the project management that an applicant uploads an internationally recognized English language certificate (TOEFL, IELTS), otherwise his/her file will not make it through the validation phase.

Important!
Students who apply for a six month undergraduate or master scholarship and staff are exempted from this for the application. We expect them of course to be proficient in English. After selection a language certificate may still be required because every host university has its own language and admission criteria.

Application

What do I fill in in the field "study level"?
You have the choice from the following terms: undergraduate, master, PhD, post-doctorate, academic staff. You fill in the level you are applying for.

I will get the results of my TOEFL/IELTS test after the deadline, can I still make changes to my application form?

After you have submitted your application, no changes to your file are possible anymore because we want to treat all the applications on an equal footing. You can always send the results directly to the requested host university.

I don't have a passport. What do I have to do?

If you do not yet have a passport when you receive the news that you are selected, then you must proceed immediatly to get one. You must realise that you will also need time to get your visa, which also takes time.

I want to upload the copies of my course record transcripts, but the transcripts are not in English. What should I do?

We require that the transcripts are translated into English or another language known by the people of the host university (you can do this yourself) and that they are stamped and certified by your home university.

Do the certificate of language test, the copy of diploma supplement or the document explaining the grading system and the copy of the diploma need to be in English?

Yes. We require that all the documents, that have to be uploaded, are in English. So if they are in an Indian language you can upload them, but you must also upload a translated version.

Selection

How will the selection be done?

  1. The application forms from TG1 students and staff members will be screened and validated online by the International Relations Office or contact person of their home university. Validation is a technical screening of your file: is the student enrolled in the home university? Are all the supported documents included? Is mobility allowed during this phase of the study program?
  2. The host universities get access to application files of the students. The local coordinators do a first, initial screening of the applications. They check whether the requested study program is available, the language requirements are fulfilled, the admission requirements are fulfilled etcetera. They send the files to the responsible professors of the relevant departments. (e.g. the file of student of electrical engineering will be evaluated by a professor of the engineering department). The professors use a standardized evaluation form with questions regarding the academic merit, motivation and language level to evaluate all files. The IROs upload the evaluation forms and total points to the database. The requested host universities  have the final word in the decision whether you will be accepted.
  3. The Svāgata Secretariat (located at the India Platform of Ghent University) decided upon the number of available scholarships. (Check Home Scholarship Distribution of the mobilities) The coordinator makes separate lists with all the scores of the students per study level, target group and requested mobility duration. (e.g. a list with all the target group 2-PhD students- 6 months scholarship or target group 1-Master-10 months mobility).  A selection committee, set up by the consortium, will choose amongst candidates with the highest score per list who will finally receive a scholarship. For that they have to look at the distribution of target groups, universities, fields of study,  gender, ... etc
  4. The Svāgata Secretariat informs all applicants (selected, reserve and  rejected candidates). Afterwards the host university will be responsible for further processing of the mobility and contact with the student.

Selected students/staff

What facilities are offered once I am abroad?

Your host university has an International Relations Office, that offers assistance for housing, coaching, language support, social life and administrative procedures. Your host university will inform you about all services offered.

How will I receive my grant?

Your travel ticket will be bought by the coordinator (Svāgata secretariat). Insurance will also be arranged by the Svāgata project. Your subsistence allowance will be paid to you by your host university, on an (EU) account. You will be informed about this by your host university. Tuition fee (if applicable) will be paid directly to the university.

What about insurance?

The consortium will provide a full insurance coverage to the student and staff participating in the project.

How can I obtain a visa?

You need a visa to go to your host country. Once the candidates have received an official confirmation from the host university that they have been accepted, they should obtain a visa in India via the embassies of their host country. Make sure you receive a letter of invitation from your host university.

Scholarship information

Do you charge tuition fees?

Exchange students do not have to pay a tuition fee at their host university, they pay at their home universities because they are enrolled there. The tuition fee for a degree student is paid directly by the Svāgata project to the university of his/her choice.

Grant Holder Page

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